JOB TITLE: Coordinator
Are you uncommon? We’re looking for an exceptional addition to our growing team. In this role, you will play a key part in the day-to-day management and evolution of the business, helping scale up our operational practices, as well as support our client work. This is a great growth opportunity for a motivated individual to gain both strategic and hands-on experience.
The Coordinator will be a true utility player, able to work nimbly across multiple projects in a fast-paced, collaborative work environment. While responsibilities will shift depending on client load and needs, the Coordinator can expect the following general categories of work over the course of the year:
Project coordination (50%)
Work closely with team leads to support client initiatives. Depending on the project, activities might include data collection and entry, research, analysis, facilitation support, and note taking
Manage new project set up, administration and close-out
Special projects as assigned
Marketing and Proposal Support (25%)
Support the preparation of proposals and presentations for prospective and active clients
Organize and manage the proposal process to ensure deadlines are met.
Produce, organize and maintain marketing collateral, including website, social media, etc.
Write, edit, design and proofread communications materials, including correspondence, talking points, power point presentations, reports, etc.
Operational Support (25%)
Manage the firm's operational tools and systems, including Asana, Google Drive, Toggl, Sharepoint, MailChimp, SurveyMonkey, etc.
Maintain clear, professional, and consistent communications across the Uncommon team, with prospective and current clients, subcontractors, and vendors.
Manage CEO's calendar
Maintain a suite of Uncommon operations files (i.e. resumes/bios, templates, articles and resources)
Support regular team meetings, including scheduling, creating agendas, ensuring team input, and keeping notes and managing follow-up.
Coordinate and assist with events, for Uncommon and our clients.
Assist in business pipeline management, tracking leads and ensuring timely follow-up.
Oversee general office management, including but not limited to ordering office supplies, filing, etc.
Provide support for travel arrangements.
ESSENTIAL SKILLS, COMPETENCIES, and EXPERIENCE:
Excellent written and verbal communication skills, and ability to communicate effectively and tactfully with individuals at all levels within and outside of the firm.
Strong computer skills, including fluency with Microsoft Word, Excel and PowerPoint, and web-based tools (e.g. Toggl, Asana, MailChimp, SurveyMonkey, etc.). Proven ability to learn and adapt to new technologies.
Ability to manage Outlook calendars for a team and foresee and resolve schedule conflicts in advance
Excellent organizational, time, and project management skills. Ability to manage multiple priorities and respond nimbly if those priorities change.
Passionate attention to detail
Ability to work independently, and as a member of a team.
Strong work ethic and service orientation.
Intellectual curiosity and a commitment to professional growth and development.
B.A. or commensurate experience in consulting, communications, marketing, or community engagement preferred.
Experience with community/civic affairs, philanthropy, US education, and/or global health and development, and/or facilitation a plus.
COMPENSATION: $40-45,000 /year DOE + benefits
TERMS: This position is full-time, salaried employee. Work hours are flexible but require a least 75% of time spent onsite in our Seattle office.
TO APPLY: Please send cover letter and resume to Galen Brodie at firstname.lastname@example.org by March 13, 2019.
Uncommon is a women-owned consulting firm specializing in strategic planning and network development for philanthropies, non-profits, and mission-driven organizations. Based in Seattle,
Washington, our practice is focused on three integrated service areas: strategic planning, program management, and facilitation.
Our work is aligned with our values. We respect and encourage diverse viewpoints, backgrounds, and experiences, and welcome candidates who bring these to the table. We have high standards and we work hard, but we also believe in work-life balance. As a small organization, we are committed to teamwork and expect each team member to pitch in as needed to create exceptional work.
We are proud to have shared our experience with the leaders who are shaping our world. Some of our clients include The Bill & Melinda Gates Foundation, Cannes Lions Festival of Creativity, Edutopia, the United Nations Foundation, the Burke Museum, the Bullitt Foundation, Washington Global Health Alliance, and Malaria No More.